Cost of Conference Room Hire
across the UK

# Conference Room Hire Accreditation

The main trade bodies overseeing conference room hire in the UK include the British Association of Conference Destinations (BACD), which represents destination management organisations and venues, and the Association of Professional Conference Organisers (APCO), which sets standards for conference professionals. Additionally, many venues seek ISO 9001 certification for quality management, demonstrating they meet internationally recognised operational standards. The Meetings Industry Association (MIA) also provides accreditation and best practice guidance for venues and suppliers. These bodies establish codes of conduct, require members to maintain insurance and health and safety compliance, and provide dispute resolution mechanisms. Understanding which accreditation a provider holds helps you gauge their commitment to professional standards and industry best practice.

Verifying a provider's credentials is straightforward: check their website for logos or membership numbers associated with BACD, APCO, MIA or ISO certification, then cross-reference directly with the trade body's online register or by contacting them. You can also ask the venue directly for proof of current membership and what specific standards they adhere to. This verification matters because accredited providers have undergone independent assessment, maintain ongoing compliance, carry professional indemnity insurance, and are bound by ethical codes that protect you as a customer. If a dispute arises—such as unexpected charges or failure to meet agreed specifications—accredited members are typically required to engage in formal resolution processes, giving you recourse that unaccredited operators may not offer.

Accredited conference venues do typically charge 10 to 20 percent more than non-accredited competitors, reflecting the costs of maintaining certifications, insurance, and quality standards. This premium is generally justified because you gain assurance of consistency, professional liability coverage, and accountability through the trade body if issues occur. Accredited venues are also more likely to have proper health and safety protocols, trained staff, and contingency